Other expenses (materials and admin fees)

Other expenses (materials and admin fees)

There may be other expenses associated with your study in addition to tuition fees.

Below is infomation about the types of fees, charges and fines you may encounter while studying at RMIT. All students studying at RMIT must also pay student services and amenities fee (SSAF).

Note: This fee information applies to local and international students. 

What are materials fees?

Depending on the course you are studying, RMIT may purchase goods and materials on your behalf for use in your studies, such as design supplies, field trips, specialised equipment and other resources. RMIT then charges fees to supply these materials to you.

Do I have to pay the materials fees?

The material fees set by RMIT are not compulsory* if you choose to purchase your items independently.

Materials fees are only collected with your consent - you will only be charged if you agree to have RMIT purchase these materials on your behalf by completing and signing the Voluntary materials and other fees form.

The materials fees associated with the course or subject you are studying are made available before the start of the academic year. RMIT makes every effort to ensure that materials fees are kept to a minimum and are competitive with alternative suppliers.

All of RMIT's materials fees are compliant with the strict government guidelines the University must abide by and the fees are reviewed each year on your behalf by the RMIT Student Union.

*Excludes materials fees for flight training which are compulsory, see full information below.

Find your materials fees

Select your course from the dropdown list below to see the associated materials fees. Fees displayed are inclusive of GST.

Material fees for Flight Training degrees

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If you are enrolled in the Associate Degree in Aviation (Professional Pilots), Bachelor of Aviation (Pilot Training),  or Bachelor of Applied Science (Aviation)(Piloting stream), you must complete your flight training at RMIT. Additional fees apply depending on the program.

You will also be required to purchase items related to your program, such as textbooks, equipment and uniforms.

Detailed information about these fees is available on the materials fees schedule and on the individual program pages.

Applicable to both local and international students.

You will be charged a specific tuition fee for each course in the program. Where you complete flight training as part of a course of study, the tuition fee includes the cost of the standard number of flying hours required to achieve the necessary competencies for that course.

In some situations, you may require additional training above the standard allotted flying hours for a course to achieve competency. When this occurs, you will be charged materials fees to cover the cost of the additional flight training provided. These fees are detailed within the materials fee schedule and on the Associate Degree in Aviation (Professional Pilots) program page.

Applicable to both local and international students.

You will be charged a specific tuition fee for each course in the program. Where you complete flight training as part of a course of study, the tuition fee includes the cost of the standard number of flying hours required to achieve the necessary competencies for that course.

In some situations, you may require additional training above the standard allotted flying hours for a course to achieve competency. When this occurs, you will be charged materials fees to cover the cost of the additional flight training provided. These fees are detailed within the materials fee schedule and on the Bachelor of Aviation (Pilot Training) program page.

Administrative fees

Administrative fees are a range of fees and charges that apply to specific services or goods supplied by the university. These fees are only payable if you use the goods or services they relate to.

For example:

  • car parking fees
  • library book replacement costs
  • graduation
    • ceremony fee
    • hire of academic gown
    • purchase of academic gown
    • guest tickets
    • ceremony video/DVD
  • international student service fees
    • transfer or cancellation of program
    • airport pick-up
    • home stay placement.
Fee code Fee description 2025 fee incl. GST
ADM140 This fee will apply to students who seek permission to have their program reinstated after it has been lapsed/discontinued & where the late enrolment process does not apply. More information at rmit.edu.au/students/student-essentials/enrolment $290.00
ADM141 Late withdrawal from a School of Global, Urban and Social Studies Tour, when withdrawing 60 days or less before the commencement of the overseas component.  This fee is used as a disincentive to ensure students cancel within a reasonable time frame. $450.00
ADM5 Replacement certificates, parchments or testamurs $170.00
ADM137 Fee for a digital letter, statement or third party form requested by a student.
Students are provided a variety of documentation without charge to confirm essential details of their enrolment, student record, financial record or award status. This fee is charged to reissue a document or statement the student may have been previously provided, to prepare a standard letter or to populate a third-party form.
This fee is intended as a disincentive to ensure requests are made only in circumstances where students require additional information or have not retained documents and information and wish to have this reissued.		 $35.00
ADM145 Fee for a customised letter requested by student.
Students are provided a variety of documentation without charge to confirm essential details of their enrolment, student record, financial record or award status.
This fee is charged to to prepare a complex letter request requiring interpretation and referencing a variety of sources outside the student's record.The higher cost of this letter reflects the additional complexity and time taken to compile and synthesise a variety of information to meet the request.
If the student requires a hard copy letter, this charge includes the cost of printing on security paper and posting to the student.
This fee is intended as a disincentive to ensure requests are made only in circumstances where students require additional information or have not retained documents and information and wish to have this reissued.		 $55.00
ADM192 Fee for a hard copy letter, statement or third party form requested by a student.
Students are provided a variety of documentation without charge to confirm essential details of their enrolment, student record, financial record or award status. This fee is to charged reissue a document or statement the student may have been previously provided, to prepare a standard letter or to populate a third-party form.
If the student requires a hard copy letter, this charge includes the cost of printing on security paper and posting to the student.		 $45.00
QP25 Graduation Ceremony - Melbourne for students who graduate at the ceremony and receive their certificate at the ceremony $250.00
QP27 Graduation Ceremony - Melbourne Doctoral Degrees Graduation Ceremony for students who graduate at the ceremony and receive their certificate at the ceremony $250.00
QP28 Graduation ceremony - Singapore for students who graduate at the ceremony and receive their certificate at the ceremony $250.00
QP29 Graduation ceremony - Hong Kong - for students who graduate at the ceremony and receive their certificate at the ceremony $250.00
QP33 Academic Statement (Transcript, SAC, AHEGS, VE Qual/SOA) - obtain on campus in person $70.00
QP34 Academic Statement (Transcript, SAC, AHEGS, VE Qual/SOA) - regular postage within Australia $5.00
QP35 Academic Statement (Transcript, SAC, AHEGS, VE Qual/SOA) - express post within Australia $15.00
QP36 Academic Statement (Transcript, SAC, AHEGS, VE Qual/SOA) - international post outside Australia $40.00
QP40 Academic Statements - complete set of digital statements $35.00
QP41 Academic Statement - transcript - hard copy $50.00
QP42 Academic Statement - AHEGS - hard copy $50.00
QP43 Academic Statement - VE Qual - hard copy $40.00
QP44 Academic Statement - SOA - hard copy $40.00
QP45 Academic Statement - SAC - hard copy $50.00
QP50 Graduation ceremony - Kaplan - for students who graduate at the ceremony and receive their certificate at the ceremony $250.00
QP51 Melbourne Graduation - Late Attendance Fee. $100.00
QP53 Hard copy testamur fee $55.00  
QP64 Award verifications - to third party organisations/providers who request confirmation that a student has graduated in their program. $35.00
QP65 Graduation Ceremony - Melbourne/Doctoral Degrees/Offshore graduation ceremonies - for 'conferred' students that attend the graduation ceremony.  These students have graduated and paid for their hard copy testamur if requested. $195.00
QP66 Hard copy testamur re-post charge for a testamur that has been returned multiple times 'unclaimed'. $15.00
QP67 Academic Statement - Archive transcript - hard copy $55.00
QP68 Digital Statement of Academic Completion $15.00
QP2 Replacement of current student ID card (Student Connect). $15.00
ADM14 Application fee for prospective International students. $100.00

Fines

The university has a number of financial penalties and fines that are principally levied as a disincentive. These fines are designed to discourage students from breaking university rules and may be levied when these rules are broken. 

For example:

  • library late fines
  • parking fines
  • late enrolment fee
  • late payment fee
  • financial penalties levied by Discipline Board.
Fee code Fee description 2025 fee incl. GST
ADM42 Non Return of Academic Gown Melbourne $200.00
ADM129 Following a finding of misconduct under the Student Conduct Regulations, a Senior Officer may require a student to pay the cost of any damage to RMIT property (including the cost of repair or replacement, goods and services) up to a maximum of $AUD200 in total. Property damage in excess of this amount is referred to the Student Conduct Board. $200.00
ADM135 Following a finding of misconduct under the Student Conduct Regulations, the Student Conduct Board may impose a financial penalty or fine upon a student. A financial penalty may include costs associated with the repair or replacement of damaged RMIT property to an unlimited amount (inclusive of goods and services). A fine may be imposed of up to a maximum of $AUD500 which may be in addition to any other financial penalty imposed by the Student Conduct Board. A financial penalty may also include forfeiture of fees associated with undertaking a course or program. Variable, maximum of $AUD500
ADM12 Tullamarine Airport Pick up. Penalty fee only utilised if student books service and does not utilise it. This fee will not be applied where a student can provide evidence that they were unable to use the free airport transfer they booked due to circumstances outside of their control (e.g. delayed flight or airport transfer vehicle did not arrive at the correct time/location) $100.00
QP46 Admin fee on withdrawal – international students. Financial disincentive to withdraw late. Fee charged is determined by transfer or withdrawal date as per refund policy. See refund rules section 11.8. Deposit less 10%, deposit less 50% or entire deposit amount, depending on date of submission of application for refund. Note: See QP60-QP63 for Foundation Studies withdrawal fees.
AF1 Fee for replacement of lost or damaged materials (Library) Variable
QP60 Fee charged to commencing Foundation Studies (Communication and Social Context, and Business streams) students who withdraw. Fee charged is determined by transfer or withdrawal date as per the refund rules described in section 11.8 of the Schedule of Fees and Charges Deposit less 10%, deposit less 50% or entire deposit amount, depending on date of submission of application for refund.
QP61 Fee charged to commencing Foundation Studies (Art, Design and Architecture) students who withdraw. Fee charged is determined by transfer or withdrawal date as per the refund rules described in section 11.8 of the Schedule of Fees and Charges Deposit less 10%, deposit less 50% or entire deposit amount, depending on date of submission of application for refund.
QP62 Fee charged to commencing Foundation Studies (Engineering and Science, Health, and Information Technology streams) students who withdraw. Fee charged is determined by transfer or withdrawal date as per the refund rules described in section 11.8 of the Schedule of Fees and Charges Deposit less 10%, deposit less 50% or entire deposit amount, depending on date of submission of application for refund.
ADM184 Penalty for late or non return of a School issued Optically Stimulated Luminescence (OSL) radiation monitoring badge (School of Health & Biomedical Sciences). $100.00
NEW1 Cancellation of standby flights. The administration fee is used as a disincentive for students who elect to take up standby flights and then fail to accept the flight. $280.00
ADM188

Every Diploma of Nursing student is provided with one opportunity to successfully complete each of their 5 clinical placements to attain the required minimum at no additional cost.

This fee may be charged to Diploma of Nursing students as a disincentive for non-attendance or non-completion of an allocated placement. This fee is not to recoup the cost of associated placement administrative fees which are significantly higher.

This fee may only be applied where the student fails to provide sufficient notice of non-attendance, or evidence of extenuating circumstances, as below:

  • A student fails to meet the pre-clinical compliance deadline and fails to communicate with the College WIL team.
  • A student refuses a placement allocation.
  • A student fails to complete the placement host's facility-specific documentation or pre-placement requirements (eg. Online modules, fit mask testing etc) for acceptance to clinical placement by the facility.
  • A student fails to attend an allocated placement block without prior notification of their non-attendance to the College’s Clinical Placement Coordinator. Notification needs to be received a minimum of six (6) weeks prior to the beginning of the placement block (except in the case of illness or significant personal hardship - in line with special consideration guidelines and requirements).
  • A student fails to attend an allocated placement due to illness such that the placement is terminated or cannot be completed. The student must notify the Clinical Placement Coordinator of non-attendance due to illness so the fine is not applied.
  • A student fails to attend an allocated placement due to significant personal hardship (eg. Car accident, compassionate or caring commitments, death in the family, etc). The student must notify the Clinical Placement Coordinator within five (5) days of the absence that they are experiencing extenuating circumstances so the fine is not applied.

Each case will be considered on its merits, and application of the fee will be determined on a case-by-case basis, based on the above criteria.

Students should apply for Special Consideration where non-commencement or completion of a placement is a result of personal hardship or illness to facilitate further placements.

 $450.00

ADM193

Cancellation of standby flights. The administration fee is used as a disincentive for students who elect to take up standby flights and then fail to accept the flight.

$280.00
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Acknowledgement of Country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business - Artwork 'Sentient' by Hollie Johnson, Gunaikurnai and Monero Ngarigo.

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aboriginal flag
torres strait flag

Acknowledgement of Country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business.

More information