Revise and resubmit

If you receive a revise and resubmit outcome, you will have 12 months to make your revisions and resubmit for re-examination.

You must notify the School of Graduate Research (SGR) Examinations Office via email at least one month ahead of when you intend to re-submit for re-examination. The sections below set out the process for preparing your revised thesis or project.

Once you receive your examination outcome you should schedule a meeting with your supervisory team to review the examiners’ reports and discuss their feedback. You should decide in consultation with the supervisory team how you will address any amendments requested by the examiners.

You will formalise your amendments by writing a response to the examiners. This document will be submitted at the same time as your revised submission.

The recommended format for this response is as a table with columns that list the examiners’ comments, your response, and the page reference. While the presentation of this document is ultimately at your discretion, ensure you approach this document from an academic perspective and do not include your personal circumstances.

You must detail how the amendments were made, or write a reasoned justification as to why you do not consider certain amendments to be necessary.

For you to resubmit for examination your Primary Supervisor and the Delegated Authority for your School will need to have seen your revised thesis as well as your response to examiner comments and given their approval within the system.

When your revised thesis/dissertation is ready to be re-submitted for examination, you must contact your Primary Supervisor and request their approval to resubmit for examination.

To be able to resubmit for examination via the Candidate Centre your Primary Supervisor and the Delegated Authority of your School will need to have given their approval within the system.

To resubmit successfully you will need to upload two separate PDF files:

your revised thesis and
your response to the examiners.

For details on the required formatting of your submission please refer to Submitting for examination. Any submission that does not comply with the formatting standard will be returned for changes.

For more information on resubmitting for examination, please refer to the Resubmission for Examination Guide (PDF, 635KB).

You will receive a notification from the SGR Examinations Office once your record has been received and approved. It takes approximately three working days from the date you resubmit your work via the Candidate Centre for the SGR examinations team to process your resubmission.

A re-examination is conducted by two examiners, who will each make a recommendation of either pass or fail only. These examiners will normally be the same individuals who examined the work for the initial examination. However, if one or both of these examiners are not available, replacement/s will be nominated by your supervisor. The SGR Examinations Office will notify you once the re-examination process has begun.

Please refer to the HDR Policy clauses (68) to (76) for further guidance.

Re-examinations generally take three months from the resubmission date to the date candidates receive an examination classification. This timeframe largely depends on the schedule of the examiners.

Candidates who need time beyond the standard 12 month period for resubmission can apply for an extension of time using the Request for Extension of Time to Submit Amendments Form (PDF, 178KB). Please ensure you provide your completed form to the SGR Examinations Office prior to the due date.

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Revise and resubmit