Research Repository

The Research data management page is a a great place to start learning about managing your research data.

Yes, Research Repository administrators can set embargo dates on attached files which allow for automatic release once the embargo has expired.

The open access sharing of your published research output with the global research community maximises the visibility of your research and increases possibilities for new research collaborations.

Open access availability provides a way of showcasing your research activities and your most important outputs to an unlimited international audience.

The Research Repository:

• provides you with a free and easy solution to store and share research outputs and research data with the global community,
• makes your research outputs and research data to be more easily discoverable by the scholarly community and prospective research partners
• contributes to greater recognition of research activity at RMIT University.

The Research Repository's content will be indexed by searching Google, Google Scholar, Trove, Research Data Australia and RMIT University Library's LibrarySearch. This will enable your research outputs to be accessed by millions of readers around the world.

Check first if the Library has access to these publications. Log in to LibrarySearch and search for your item/s and access them from there.

If you can't find them in LibrarySearch, you may need to place a request with the Document Delivery service.

By submitting, you agree to the following:

As set out in RMIT’s Open Scholarship Policy and Open Scholarly Works Dissemination Procedure, RMIT Researchers can submit the open access file of their scholarly works to RMIT’s Institutional Repository as soon as possible after publication, or after the set embargo period.

By submitting your scholarly works in this way you grant RMIT a perpetual, royalty free, world-wide, non-exclusive license to RMIT to store and to make it permanently available in RMIT’s Institutional Repository.

You can request to have it removed from the Repository at any time for any reason: contact repository@rmit.edu.au.

Assert your copyright 

Ensure you either own copyright or have permissions and clearances from all copyright holders to make your output available open access indefinitely via the Research Repository. Ideally, this will be agreed to in the contract between your group of researchers/authors/research partners/publishers. If not, you will need to obtain clearances from all copyright holders/parties and retain them on an indefinite basis. 

When copyrights have been cleared, where possible, include the copyright statement (see below) on the output file itself. For example: in the front matter or cover of a report. 

© Djoymi Baker, Joanna McIntyre, Jessica Balanzategui, Liam Burke 2024. Swinburne University of Technology and RMIT University 

Include this statement in the ‘Copyright’ field in the Research Repository record. 

Select a re-use license

Where you and your co-authors own the copyright to your research output, give it a re-use license such as by Creative Commons. All co-authors of the report need to agree on which CC licence is to be assigned.

The Creative Commons licence chooser tool will assist in selecting the most appropriate re-use license.  After selecting your licence, where possible, include it on the output file itself. For example: in the front matter or cover of a report. 

Minting/Reserving A Digital Object Identifier (DOI)

A DOI can be minted for those outputs not already allocated one (by a publisher for example). When added to the Research Repository, your outputs will also be discoverable via Google Scholar, Google Datasets and Google Books. For outputs that don’t already have a DOI (E.g. journal articles, books, conference papers etc.) and where you and your co-authors own the copyright, it’s possible to reserve a DOI prior to publishing your output.

The relevant instructions are available under the section headed, 'Reserve a DOI'.

NOTE: If you only need a DOI, CrossRef can provide DOIs.

Protect everyone’s privacy 

Lastly, ensure that the privacy of subjects/research partners/authors etc. has been protected by either anonymisation or exclusion of identifying information. Where identifying images of people are included in your report, please ensure permission has been obtained from photographic subjects for open access availability via the Research Repository. For children under 18, ensure permissions have been granted by parents/guardians on their behalf.

Architectural Design / Design Drawing / Design Object

1. Are you the sole creator of this work?
2. Is this a commissioned work – were you commissioned to create the work?
3. Has the work been licensed to a third party for publication or distribution (including galleries)? If licensed to a gallery, can you provide a link to your works on the gallery homepage?

Music

1. Has the sound recording been licensed to a music publisher label? 
2. Are there any licensed musical works contained this recording?
3.  Was the musical work commissioned for a third party? 
4. Was the musical work created under licence?

Film

1. Are you the sole creator of the work? 
2. Do you have reproduction rights for the film/video? 
3. Did you create the music contained within the film? 
4. Are there any licensed or commercial musical /other works used within the film? 
5. Was the musical work commissioned by you for the film? 
6. Is the musical work a commercial recording used under license? 
7. Are there any other third party works contained within the film? 
8. Has the work been licensed to a third party for publication or distribution (including galleries)? If licensed to a gallery, can you provide a link to your works on the gallery homepage?

Photos

1. Are you the creator of the works? 
2. Do you have reproduction rights for the photographs? 
3. Have you taken the photographs yourself? 
4. Has the work been licensed to a third party for publication or distribution (including galleries)? If licensed to a gallery, can you provide a link to your works on the gallery homepage?

Textual work

1. Are you the sole creator of the work?
2. If you are one of several authors, do all authors share copyright? 
3. Do you own publishing rights? 
4. Have publishing rights been licensed to a third party for publication or distribution?