Familiarise yourself with the various policies around event photos and recordings, as well as the rules around showing media at events.
Photos and recordings at events or activities
When you attend RMIT official events or activities you may be photographed or recorded. By attending, you consent to us taking those photos or recordings. If you don’t want us to take any photos or recordings, let our photographers know, and we will take reasonable steps not to include you in the photos or recordings. However, we can’t guarantee that we will be able to crop you out of everything, and you may still appear incidentally or in the background of recordings or photos we take. We may use the photos and recordings for our own purposes, including marketing purposes and on our sites. As part of this, we may edit them however we need.
We may also provide the photos and recordings to our related industry partners or event partners for their use as well. Notwithstanding our Privacy Statement, we will own all rights in the photos and recordings we take at our activities, and you waive any rights you may have in them, and you consent to the use and publication and disclosure of the photos and recordings we take. By attending the activity, you agree to this, as it is a condition of entry or participation.
Further, our properties (as well as the venues where we hold events) are fit out with security monitoring systems, which will capture footage as well as other potentially personally identifying information (eg CCTV, or on access cards or other systems). These systems are an important way through which we provide a safe environment for all students, staff, alumni and other members of the public.
Important:
If there are U18s present at a club event, no photographs are to be taken of them unless explicit written consent is given by their parent/guardian.
See the Child Safe Image Instructions for more information.
Please refer to the Student Life clubs U18 support services available.
Media usage policy
Refer to licencing rules when showing films/using images
Guide to Showing Media in Student Life Clubs:
There are two main legal issues that must be considered when planning to show films to the public in Australia:
1. Copyright / Public Performance Rights:
It is illegal to publicly show a film that is intended for home use only. You must have the Public Performance Rights to screen a film in a public venue.
The solution for this is either to:
- Hire a film from a distributor (for the ‘non-theatrical public performance rights’ – non-theatrical meaning ‘not in a commercial cinema but still public’ – like hotels, oil rigs, prisons, schools, RMIT, etc). The main film distributors in Australia are: Village Roadshow and Amalgamated Movies.
- Get a film and approval to use it directly from the producer of the film who must provide a formal letter that authorises the non-theatrical public performance. This is often the only way for non-mainstream films to get distributed.
2. Classification:
All films shown to the public in Australia must be classified by the Australian Government Classifications Board.
- 1. If the film you want to show has not already been classified in Australia, you will need to seek classification or an exemption.
- 2. I Want To Show A Film Publicly – What Are The Rules?
a. Generally, films must be classified by the Classification Board or Classification Review Board before they can be publicly exhibited in Australia. A film can only be exhibited in the form and under the same title that it was classified.
b. Some films may be assessed as being exempt from classification, if they meet certain criteria.
c. Films that are granted approval to be screened as part of a film festival do not need to be classified.
d. Films that are imported into Australia must be classified before you can show them as classifications or ratings from overseas do not apply in Australia
For more information see the RUSU guide to showing films inpublic in Australia and find copyright advice on the LIbrary webpage.
