Learn about how to run events and trips safely, who to contact in an emergency, as well as insurance details.
Event and activity risk management
There are some actions you can take to make sure that your club events are safe, inclusive and prepared in case of an emergency.
Risk management form
Clubs should make sure they are completing all necessary fields on the RMIT Clubs Event and Activity Risk Management Form. Clubs should also take note of the contained information in the confirmation email including what do in case of emergency.
Please see below link to the RMIT Clubs Event and Activity Risk Management Form.
Alcohol management
Clubs should be aware of RMIT's Alcohol Procedure when running events and activities, both on and off campus.
Please see below link to RMIT's Alcohol Procedure.
Food safety
For on and off campus events, clubs must ensure people preparing and serving food have valid safe food handling qualifications. This does not include food from a food service e.g., pizza/prepackaged food. If clubs are using a caterer or at a commercial venue the caterers are responsible, but clubs should check to ensure the commercial entity can provide evidence of food handling qualifications.
Please see below link to information for community groups who are selling food to raise funds.
Clubs can complete the DoFoodSafely training from the Department of Health Victoria.
Responsible Serivce of Alcohol
RMIT requires clubs to have members who hold a valid Responsible Service of Alcohol certificate at club events where they are selling (cash bar/included in ticket price) or giving away alcohol.
Clubs must appoint an Event Coordinator who must have the following:
- Current, certified training in Responsible Service of Alcohol in Australia or equivalent in other countries where applicable (this requirement can be delegated to a catering company when they are contracted to be present).
- Be present for the duration of the event and remain on-site until all participants have departed.
Please see the link below for information on RMIT's Alcohol Procedure.
Liquor licences
- All functions and events must be conducted in accordance with the relevant local liquor licensing laws.
- Event Coordinators wishing to sell alcohol at an event, either directly or via a cover/admission charge are responsible for obtaining a liquor licence.
- A copy of the liquor licence must be made available to the RMIT Security Manager and RMIT Student Life on request.
Please check if your event or activity needs a liquor licence by using the online tool provided by the Victorian Gambling & Casino Control Commission.
Insurance cover
RMIT University has several insurance policies in place providing cover for RMIT and its registered clubs.
Member accident insurance
The RMIT Personal Accident policy provides cover for RMIT students and other non-RMIT students who are members of RMIT associations and clubs. Cover under this policy is confined to an accident which is described as an unforeseen event resulting in an injury. The policy provides no cover for sickness or pre-existing conditions. This cover is for injuries sustained whilst engaged in club organised activities, and only available to financial members who are registered on the RMIT Student Life club administration site.
The circumstances of the accident will affect whether you are able to make a claim. The policy provides capital benefits, cover for non-Medicare medical services and auxiliary services. Cover is not provided for injuries covered under any other insurance policy, e.g., Medicare, Private Health Insurance, transport accident compensation, workers’ compensation etc.
It is therefore vital that all clubs are extremely diligent in ensuring all individuals participating in any of their club activities are officially registered club members and must be registered on the RMIT Student Life club administration site and the required club membership fee is paid to the club.
Therefore, accident insurance will be offered to everyone provided the following criteria is met:
- Registered on the RMIT Student Life website http://rmitlink.rmit.edu.au/ ).
- The required fee has been paid to the club.
- The club activity has been approved with RMIT Student Life as an official club activity*.
* Through submission of a Club Event and Activity Risk Management Form.
Should you have any queries regarding the cover provided, the completion of a claim form or an existing claim please contact insurance@rmit.edu.au.
To make a claim a qualified medical practitioner must certify disablement or treatment claims.
Details of RMIT’s personal accident policy can be found on the RMIT current students site, or contact the Clubs & Societies Program Coordinator.
It is important to note that RMIT’s personal accident insurance coverage DOES NOT include ambulance cover. RMIT Student Life strongly recommends all club members purchase their own Ambulance Victoria membership.
Property insurance
The University’s property insurance is designed to cover high-value losses and will respond to significant damage to RMIT buildings and large assets. It does not cover personal property or items valued at less than $50,000 in total. These items will be considered the responsibility of the owner or the cost centre.
Property and liabilty insurance
RMIT Student Life and its registered clubs are insured against their legal liability to pay damages or compensation in respect of an injury to a third-party person, or damage to a third party’s property, caused in connection with the University's business. Legal costs and other professional costs related to such a claim may also be covered by the policy.
Professional indemnity
This policy covers liability arising from a breach of professional duty by RMIT Student Life and its registered clubs in the provision of professional services.
Marine hull
The Marine hull insurance provides material damage cover for declared watercraft.
General insurance and claim information
Remember, attend to persons injured or unsafe, take all reasonable action to stop or reduce further injury or loss. Do not make any statements as to the cause of the injury or loss and do not admit liability or make any assertions about the payment of medical or other related expenses. Notify RMIT immediately.
Any event, which may give rise to a claim under any of RMIT’s policies, must be reported as soon as possible. Ideally immediately after the emergency/medical matters are completed. Please contact the Clubs & Societies Program Coordinator. Always seek advice from RMIT Student Life before signing a contract on behalf of RMIT.
Incident reporting
Should an incident or near miss happen to any club member involved in a club activity or event, appropriate accident/incident management procedures must be followed by the individual in charge of the activity (i.e., coach, instructor, or trip leader).
Incident report form
For all incidents occurring during the course of a club activity/training session/competition (even for minor injuries and near misses), you can report via SafetyNow.
RMIT staff will be in contact to follow up if more information is required.
Serious accidents
In the event of a serious physical accident or incident (i.e., a car accident or personal injury) or if you are ANY way unsure of the serious nature of the accident or injury, after calling Emergency Services (000), contact RMIT Security.
RMIT Security:
Phone: 03 9925 3895
Email: security@rmit.edu.au
Once RMIT has been informed of the situation, we are able to aid where appropriate.
Safer Community
Safer Community provides support and advice to RMIT students and staff concerned about threatening or inappropriate behaviour including sexual assault and harassment, and family violence.
Bringing in the bystander
Learn how to be an active bystander, including speaking out if you witness concerning or harmful behaviour.
Threatening and unwanted behaviour
If you are feeling unsafe or unsure what to do about threatening or unwanted behaviour, you can talk the RMIT Safer Community about your concerns and options – even if the behaviour happens off campus. If you or someone you know has experienced unwanted or threatening behaviour – including sexual harassment or assault, Safer Community can help.
RMIT Safer Community can be contacted via safercommuity@rmit.edu.au or 03 9925 2396. Please note, Safer Community is not an emergency service. If you or others feel at risk or consider the situation to be an emergency, call the Police or an ambulance on 000. If you are on campus, alert Campus Safety and Security on 03 9925 3333.
You can also contact the Clubs and Societies Program Coordinator.
